Elkhorn Area School District Opts for Arcserve UDP Cloud Archiving

Wisconsin’s Elkhorn Area School District aims to provide education to its local community.

It includes six elementary schools, middle schools, and high schools. There are hundreds of staff members working across all six schools, each producing data that needs to be stored and maintained on a daily basis. As a result, the school district’s technology team needed a more efficient and less time- consuming way to retrieve emails records, which led them to seek out a new archiving solution.

Prior to using Arcserve UDP Cloud Archiving, the Elkhorn Area School District used several different archiving solutions, including Barracuda Archiving that made email retrieval a cumbersome task for the technology department.

“With our old archiving solutions, our technology team was spending too much time retrieving files. We needed a system that was more intuitive and easier to search,” said Randy Dricken, technology supervisor, Elkhorn Area School District.

In addition to needing a system that was more intuitive, the school district required more archiving space. Its old solution was constantly running out of disk space and didn’t offer efficient data compression.

After a search, Dricken and his technology team chose UDP Cloud Archiving, as its advanced search features best allowed the school district to archive its files offsite and retrieve them easily. Additionally, the platform’s dashboard shared key metrics so they could continuously keep tabs on their archives. Having a central hub for all email retrieval also allowed staff from each of the different schools to retrieve and manage their emails more efficiently.

Even though the Elkhorn Area School District has only been using UDP Cloud Archiving for a few months, they’ve seen some benefits. They no longer waste time tracking current and future employees by paying for storage capacity with unlimited mailboxes. Instead of ‘per mailbox’ models, the district saves money by only paying for what they use. Further, they no longer need to worry about running out of disk space and have cut down on the time they used to spend on email retrieval.

“The entire search and retrieval process is much more streamlined,” Dricken noted. “Our team was impressed with how easy it was to conduct a search and find what you were looking for.”

Now, the technology department can refocus their time on more strategic tasks, rather than waste time on administrative functions.

Dricken also shared that the onboarding process was painless, noting the entire Arcserve team was helpful and the technology department was able to correspond directly with a product engineer to address any set up issues they had.

Purpose-built cloud email archiving gives users peace of mind and compliance with regulatory and legal obligations.

With UDP Cloud Archiving, you will: 

• Pay for only what you use with pricing based on storage capacity – not number of mailboxes
• Protect unlimited mailboxes without tracking current, present and future employees
• Achieve added security and privacy with a dedicated virtual server and custom SSL secured login page
• Migrate historical messages from your mail server or existing archiving systems
• Realize savings and more features than with Office 365 or Gsuite archiving