Storage Made Easy and Memset Help AGS Payroll Services With GDPR Compliance

Storage Made Easy (SME),  the trading name of the UK company Vehera LTD, and UK hosting provider Memset Ltd announced that through their partnership, AGS Payroll Services, a trading name of AGS Management Control Ltd, have taken a step towards GDPR compliance by utilising the SME Enterprise File Fabric platform with Memset’s UK based OpenStack infrastructure offering to securely share confidential files containing sensitive data with their customers.

AGS Payroll Services is a UK-based business providing payroll services to UK based clients. The company is frequently processing payroll for their clients at different times of the month and for each round of payroll that they process, a collection of reports are generated for their clients. These reports are confidential, and so AGS sought a method to share these reports with their clients that was secure, compliant from a GDPR perspective, and easy-to-use for both the staff processing the payroll and their clients.

Storage Made Easy and Memset were able to meet AGS’s technical and business requirements in a cost-effective way.

AGS were able to make extensive use of the File Fabric’s secure file sharing capabilities, allowing them to share their payroll reports with their customers in a secure, and GDPR compliant fashion.

AGS makes extensive use of the built-in password protection, time-based file expirations, and other sharing controls, ensuring that only authorised clients can access their reports. Additionally, the company has been making use of the File Fabric’s built in FIPS compliant encryption, which encrypts data before it is deposited on storage. Also, the File Fabric’s ‘drop folder’ feature enables AGS’s customers to send data back to AGS. File Event audit trails provide a real time way for AGS to see who has been accessing the reports and can also be used to satisfy subject access requests with regards ‘who’ had access to ‘what’ data, ‘when’.

AGS opted to have the SME solution deployed on Memset’s cloud IaaS which is powered by OpenStack. Memset are a UK domiciled hosting provider offering secure, reliable and scalable cloud hosting solutions to both the public and private sectors.

The File Fabric solution was deployed onto Memset’s OpenStack-based cloud infrastructure and file storage was underpinned by their secure OpenStack Swift object storage platform. By taking advantage of Memset’s secure UK based infrastructure, AGS have been able to ensure that all of their clients’ data is located on secure UK based infrastructure with archive and redundancy offered between Memset’s Dunsfold and Reading based data-centres.

Chris Birkett, MD, AGS Payroll Services, said: “Since we have started using the File Fabric platform, we have been able to share our highly sensitive payroll files with our clients in an easy and most-importantly a secure way. The need to have everything residing within the EU was also a key requirement for me, and this has been met by the joint SME & Memset solution. Moreover, the ability for our customers to securely deposit files with us, and for us to securely deliver files to our clients through SME’s two-way folder sharing capabilities (Drop Folders) has helped greatly with both ours, and our clients GDPR compliance.“

Annalisa O’Rourke, COO, Memset, said: “GDPR has been complex for organisations of all sizes, and unfortunately, not all SME’s have had the same support or expertise as large enterprises. Building our partnership with Storage Made Easy has all been about providing SME’s with a GDPR compliant solution that is easy-to-use and cost competitive. It is fantastic to see organisations such as AGS Payroll solutions taking advantage of our partnership in order to simplify their file management while having peace of mind that they are GDPR compliant and secure in the cloud.

Jim Liddle, CEO, Storage Made Easy said: “Many small businesses do not know exactly what to do with regards to GDPR compliance. This is where Memset and Storage Made Easy can help. Although our software has been predominantly available for large enterprise customers it can now be used by smaller companies to help secure and protect not only new data but also their existing data, either stored in-house or on other cloud storage.“

Read more about how Storage Made Easy helps AGS Payroll Services with the File Fabric to provide GDPR Compliance to their business.

Read also:
Storage Made Easy and Memset Joined Forces 
To bring UK-based storage and application solution for GDPR compliance
2018.03.15 | Press Release