12% of Executives and Senior Management Moved Company Files to Online Backup

According to new research from Webroot Software, Inc., an Internet security service company, only about 25 percent of employees have tried to bypass company security policies while at work, while nearly all (95 percent) respect the importance of their employer’s measures for protecting their network and customer information.

"It is a pleasant surprise to learn that employees understand the need for increased security and abide by corporate policy," said Jacques Erasmus, chief information security officer for Webroot. "That said, employees at all levels still introduce risk to a corporate network through activities like surfing the web, shopping online, planning personal events and accessing personal email accounts while at work. As we see more and more malware being spread through the browser, such as Zeus and SpyEye which infects users’ computers to track their keystrokes and steal their banking information, it is vitally important for companies to put in place suitable web security solutions and develop effective and secure web security policies to help protect their organisation."

Surveying more than 2,500 employees in the United States, United Kingdom and Australia, Webroot also found that executive or senior management staff performed non-work related activities during work at a higher rate than their subordinates. For example, 41 percent of executives reported planning personal events such as vacations, weddings or parties while on the clock, while just 35 percent of regular, full-time employees reported doing similar activities.

Additional Findings:

Employees feel security policies at work
are very necessary:

• 95 percent agree that compliance with their employer’s security policies is important;
• 83 percent consider protection of customer information and data as a benefit;
• 89 percent believe security policies help with the prevention of infections or viruses on the company network;
• Few employees (seven percent) expressed extreme concern that employers monitor their online activities;
• Nearly two-thirds (61 percent) reported that their employers’ security policies never or rarely make it more difficult for them to do their jobs;
• 75 percent believe security policies are a necessary evil.

UK employers were also seen to impose
more security policies than employers
from the United States or Australia:

• Login password for company computers: 90 percent in the UK vs. 84 percent overall;
• Program download restrictions: 62 percent vs. 55 percent overall;
• Restrictions on accessing network outside of the office: 46 percent vs. 37 percent overall;
• Two-factor authentication for network or computer access: 28 percent vs. 20 percent overall.

Of those who skirt around corporate security policies,
younger employees (those aged 18 to 29)
reported a higher incidence of doing so:

• 15 percent used a mobile device to do activities not allowed at work vs. 6 percent overall;
• 12 percent accessed prohibited sites from a mobile device vs. 5 percent overall;
• 6 percent manipulated browser settings vs. 3 percent overall.

Employees learn from their coworkers’ mistakes:

• 26 percent of respondents were aware of someone who received a warning as a result of breaking security policies;
• 18 percent were aware of someone who was fired;
• 9 percent someone whose computer privileges were reduced;
• 8 percent someone who was put on probation.

While all employees use company-owned devices
to do non-work activities at work, executive
and senior management seem to do more than other staff:

• Purchased non-work related items online: 48 percent vs. 42 percent overall;
• Personal event planning: 41 percent vs. 35 percent overall;
• Instant messenger use: 17 percent vs. 12 percent overall;
• Moved files using an online backup service: 12 percent vs. 7 percent overall.

What should organizations do?
For companies wishing to implement a web usage policy to protect itself and its staff, Webroot security experts recommend the following actions:

• Define your security policies – With a new generation of web-based attacks, spyware, adware and webmailborne viruses, it’s more important than ever to develop well-thought-out and clearly defined web security policies.
• Embrace social media – Social networks are new mediums for digital threats to an organisation. Build these into your policy and implement a set of rules that enables employees to harness all the benefits of these new technologies while protecting your business.
• Clearly communicate policies – When rolling out new web security policies through an organisation, it is important to communicate these new policies to all the staff for better adherence to the policy. And regularly communicate with staff about IT and security issues.
• Block threats before they reach your network – Roll out a cloud-based web security service that allows you to protect mobile employees as if they were at the office, while monitoring and enforcing your web security policies.

About the Research
Between June 29 and through July 4, 2011, Webroot conducted an online survey of full-time and part-time employees who use a computer at work in the United States, United Kingdom and Australia. With a total of 2,508 respondents the margin of error is ±2.0 percentage points at the 95 percent confidence level.

Country-level margins of error are:

• Australia: ±4.2 points (555 respondents)
• United Kingdom: ±3.3 points (910 respondents)
• United States: ±3.0 points (1.038 respondents)