CommVault Meets Contemporary Standards for Data Preservation and Collection

Simpana software from CommVault Systems, Inc. continues to set the standard for efficient eDiscovery by addressing increasingly tough requirements for data preservation and collection.

In a recent landmark court opinion issued by U.S. District Court Judge Shira Scheindlin, the court held that companies and in-house counsel must generally comply with contemporary standards for preserving documents, such as issuing written litigation holds, or risk severe sanctions. This latest decision imposed monetary penalties on 13 plaintiffs for either negligence or gross negligence in protecting relevant electronic documents from being lost or destroyed.

This recent opinion and evolving case law underscore the challenges facing many organizations in seeking effective, efficient data management and litigation strategies to better protect discoverable data, including emails, files, documents and backup data.

CommVault’s Simpana software provides a single framework for managing end-to-end eDiscovery activities that can reduce corporate cost, risk and exposure.

CommVault recently was honored at a LegalTech event in New York as the winner of the Law Technology News Gold Award for outstanding achievement in eDiscovery Services Preservation.

Simpana Software’s Approach to Litigation Readiness

• CommVault addresses contemporary standards for preserving and collecting electronically stored information (ESI), including: alerting users as to what information is subject to a legal hold, preserving electronic records and emails for key players and former employees, as well as preserving backup tapes when they relate to key custodians or are the sole source of relevant information.
• CommVault’s federated legal hold feature uses federated index and search technology to identify, review and preserve relevant data across both backups and archives. Legal holds can be administered globally or selectively across the enterprise based on search criteria and/or custodians.
• Simpana software modules, including Archive and Search, are seamlessly integrated into a Singular Information Management platform to speed and simplify data management processes while reducing the costs of enterprise-wide eDiscovery.
• CommVault’s industry-leading eDiscovery and compliance solutions provide organizations with unprecedented business intelligence from all types of ESI, so they can rapidly locate key evidence, assess their position quickly and monitor costs carefully in order to choose the optimum legal strategy as early in the process as possible.

Warren Mondschein, Vice President and General Counsel, CommVault, said: "At CommVault, we take advantage of Simpana software’s web-based access to search for archived emails quickly and easily by using content based searches that can locate relevant content anywhere within the archived email, including attachments. As a result, we can expedite and simplify eDiscovery requests, compliance inquiries and audits."

Patrick Oot, co-Founder and General Counsel for the eDiscovery Institute, said: "The latest rulings illustrate how some courts are becoming less tolerant about data management missteps. Organizations should consider taking steps to lower their risks of sanctions. Solutions that address document preservation and collection while accommodating the need for legal holds can help reduce these risks."