BvLArchivio: Add-On System for Read-Only Audit Standard Digital Archiving

While digital archiving has been standard practice in large corporations for ages, things look very different for many SMEs, which are often put off by the enormous training, time and cost factors involved in the changeover. The new complete system BvLArchivio from BvL Bürosysteme Vertriebs GmbH now offers a simple and economical alternative. It scoops the innovation prize at DMS EXPO 2009, Europe’s electronics and document management fair.

BvLArchivio is the first add-on system for read-only audit standard digital archiving and needs no time-consuming software installation and EDP training. On the plug-and-play principle, the 30 x 40 x 30-cm box is connected to the network and a power source and is immediately ready to use; all that’s needed is a browser for access.

The unique feature of BvLArchivio is that the operating system is already installed on an integrated hard drive, with a separate data disk and two backup discs. This strict separation of operating system and database guarantees the highest possible data protection standards, as the usual unmonitored data access by the EDP administrator is unnecessary.

Simple, fast, no follow-up processing
Each box can store up to five archives of around 20,000 files. Archiving data happens direct from the PC in any format, while paper documentation is simply scanned in. Full-text indexing combined with barcode ID for archive allocation (stamp or sticker) makes follow-up processing completely unnecessary.

Storage is as tamper-proof long-term pdf format. While each employee can use the archive for research via the Google-like BvLArchivio search engine, archiving rights are regulated by keyword allocation. Interfaces also enable automatic archiving, for example from bookkeeping programs.

The entire system is available to lease from 99€ per month, with manufacturer’s service package.

Established 1987 and currently numbering 20 employees, BvL Bürosysteme Vertriebs GmbH specialises in the development, manufacture and sales of innovative IT solutions from its base in Berlin, Germany.