One Communications Deploying Mimosa

Mimosa Systems, Inc. announced that One Communications is deploying the next-generation Mimosa NearPoint software—a comprehensive, next-generation archiving solution that enables archiving, eDiscovery, storage management, and recovery in a unified solution—to ensure the retention, protection, and recovery of its vital email data.

One Communications, the largest privately held competitive local exchange carrier in the U.S., selected NearPoint in order to continue serving more than 160,000 businesses across 16 states in the Northeast, Mid-Atlantic, and Upper Midwest regions. The carrier must comply with several regulations in managing their electronic records, such as the Federal Rules of Civil Procedure (FRCP), which governs civil procedure in U.S. district courts. In December 2006, revisions to the rules took effect that laid out provisions for handling electronic records and conducting eDiscovery.

“We needed to find the right technology to facilitate information discovery for compliance with FRCP regulations, and we needed to demonstrate that we’re taking legal requirements seriously. NearPoint helps us do just that,” said James Prenetta, executive vice president and general counsel, One Communications.  

In addition to choosing Mimosa NearPoint as a cost-effective solution to meet the company’s legal and compliance requirements, One Communications also turned to the software for its disaster recovery (DR) and PST file options. By replicating the NearPoint archiving solution, the carrier has employed the DR option to ensure business continuity between its corporate offices in Waltham, Massachusetts, and Rochester, New York. Using the PST option, One Communications is able to more efficiently manage the growing number of PST files on its network by processing and storing them in a central archive, which improves network performance.

“Companies of all kinds, including telecommunications service providers, are faced with an ever-growing and constantly changing list of regulations around information retention and recovery,” said Christophe Culine, senior vice president of sales, Mimosa Systems. “NearPoint’s comprehensive content archiving solution is architected to empower a compliant infrastructure, which companies such as One Communications are finding to be the superior choice for mitigating risk.”

Mimosa NearPoint features that are particularly important to One Communications include:

• Continuous Capture and Smart Extraction of Exchange Data: When an eDiscovery or disclosure request is made, Mimosa NearPoint quickly identifies relevant content, including all metadata, emails, folders, deletions, calendars, contacts, notes, and tasks.
• Efficient eDiscovery: Mimosa NearPoint has several features that expedite the eDiscovery process by leveraging complete content capture. These features include individual item-level legal holds, conversation and proximity analysis, and an intuitive search within a search—while demonstrating chain of custody as archived content moves through the workflow.  
• Automated Exchange Storage Management: Mimosa NearPoint will reduce One Communications’ storage requirements by moving attachments to the NearPoint server—based on policies of age and size. The NearPoint Mailbox Extension feature allows the carrier’s IT staff to define policies that create stub attachments in Exchange, while providing users with seamless access to the email.
• Simple ‘One-Click’ Recovery: Mimosa NearPoint gives One Communications continuous protection of all its Exchange information. NearPoint preserves all Exchange information disks, allows users to restore individual messages themselves via Outlook, and enables administrators to restore complete mailboxes and databases with simple ‘one-click’ operations.