Municipal Governments to Manage E-Mail Archiving With Jatheon

Jatheon Technologies Inc., in e-mail archiving market, announced municipal governments can efficiently protect the rights of their citizens, while complying with all types of information requests, by deploying its simple, secure and scalable appliance, Plug n Comply.

Responding to the evolution of state laws governing municipal record-keeping, Bill Shaw, management information systems director for The Village of Niles, Illinois, and his team began examining their e-mail monitoring and retention strategies more than a year ago. The Village of Niles reviewed three options: 1) buying a new server, which would require additional technical support; 2) piggybacking new software onto its Microsoft Exchange server, which might affect system performance; or 3) adding a separate archiving appliance.

"We determined that we needed a technology solution that would capture all of our e-mail traffic," said Shaw. "After examining our options, we felt deploying a separate archiving system to capture all information going in and coming from our Exchange server was the most secure and simple choice."

"We have to respond on a daily basis to Freedom of Information Act requests from citizens, businesses, and all sorts of agencies," continued Shaw. "At the same time, some of our data is protected under the Health Insurance Portability and Accountability Act (HIPAA). We’ve been able to set up our appliance to balance those sometimes competing demands."

Demand Heats Up for E-Mail Archiving in Government Agencies

Recently, State governments, such as the State of Illinois, have mandated that all e-mail be considered the property of the municipality and be subject to review, storage, and reproduction. In the State of Illinois this mandate was instituted after several plaintiffs in suits against the State subpoenaed e-mails.

Generally, as much as 70% of intellectual property is stored within an organization’s messaging system. E-mail is mission critical, and often e-mail servers are treated as corporate intelligence repositories – for which they were not designed. Recent research from the Radicati Group, Inc. states that the average corporate e-mail user sends and receives 133 emails a day, equating to 16.4 MB per day of storage. This number is expected to rise to 21.4 MB per user, per day by 2010.

Added Kieron Dowling, CEO of Jatheon, "The Plug n Comply family of appliances is designed with our users in mind. The systems are flexible and simple to use, so you don’t have to be an IT professional to set up or manage them."

Plug n Comply for the Government Agencies

Jatheon’s Plug n Comply family of appliance-based e-mail and message archiving solutions are ideal for government agencies seeking full regulatory compliance, internal policy management, storage space management, and e-discovery functionality. Plug n Comply allows agencies to effectively manage their federal and state regulated legislation requirements with the following highlights:

• Meet and exceed the highest standards of regulatory compliance and operational performance.
• Effectively manage their federal, industry and corporate compliance commitments, including SEC, NASD, NYSE, Sarbanes Oxley, USA Patriot Act, HIPAA and state regulated insurance legislation requirements.
• Conduct real-time auditing and notification capabilities allowing executive management to reduce exposure to risk and respond rapidly on policy enforcement.

The Village of Niles

Jatheon Technologies Inc.